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Many apps are embracing a subscription-based pricing model, which is great for developers but can cause subscription fatigue for consumers. MacPaw (the developers of CleanMyMac and Gemini) have a different idea: a service that provides developers with a predictable income stream while limiting the number of subscriptions that consumers have to pay for each month.

That service is called SetApp, and it has been described as the "Netflix for quality Mac apps."

Tip - Picatext

Date: 22nd August 2017

Duration: 04:00

Show ref: SCOM0658

You know the frustration: you go to select some text on your Mac to copy and paste and it isn't selectable!

Picatext is a great little utility that allows you to capture text you never thought could be highlighted. Just select the area on screen that your want to capture and Picatext (using OCR) converts the text into selectable text, it's like magic.

You can extract text from images, too!

Check out this week's tip video to see it in action.

Transmit 5

Date: 28th July 2017

Duration: 43:24

Show ref: SCOM0651

Over seven years in the making, Transmit 5 has just been released.

Transmit is the gold standard of file transfer applications with support for a multitude of file transfer protocols and 10 new cloud services. With a refreshed UI and a ton of performance enhancements under the hood, Transmit covers pretty much every file transfer task you could imagine.

In addition, Panic have brought Panic Sync to Transmit for the first time. Panic Sync is a free sync service that allows you to sync your configuration settings seamlessly between your Macs as well as your iOS devices running Transmit and Coda.

Time for an update show this week, with updates to some of our favourite apps!

Plex - We've covered Plex many times for managing recorded media, but now you can watch and record Live "off the air" TV with the addition of a hardware tuner. This segment describes what you need and demonstrates how easy it is to configure.

iWork - After recently finishing a series of update shows for Pages, Numbers and Keynote, Apple have just released a slew of updates - some minor, some quite significant. Learn all about them with this latest update segment.

Things 3

Date: 9th June 2017

Duration: 44:42

Show ref: SCOM0637

Things 3 is the latest update to the popular task management application by Cultured Code, and is is currently receiving rave reviews. So much so that we've been inundated with requests to cover it on ScreenCastsOnline!

Things 3 is available for the Mac, iPhone, and iPad and includes syncing between all three platforms. Redesigned from the ground up, Things 3 has with a brand new UI design, along with many new features and enhancements which we cover in this screencast.

UPDATE: Things 3 has just been awarded an Apple Design Award at WWDC 2017!

DEVONthink Pro Office [Pt 3]

Date: 27th January 2017

Duration: 54:16

Show ref: SCOM0599

DEVONthink is one of the most powerful database applications made for the Mac & iOS.

In this third and final screencast (for now!), Todd looks at creating and editing documents inside your DEVONthink Database on both the Mac and iOS. In addition he covers syncing your databases between your Mac and iOS devices and ways to share and export your documents.

Although this tutorial features DEVONthink Pro Office, many of the features are also included in the other version of DEVONthink.

Wunderlist for Mac & iOS

Date: 6th January 2017

Duration: 42:18

Show ref: SCOM0593

Mike Schmitz did a fantastic job of teaching us the Getting Things Done philosophy in his three part series. In those tutorials, he concentrated on using OmniFocus as the task manager. Whilst OmniFocus is a great task manager, it's extremely powerful and may be overkill for some people.

If you'd still like to try out some GTD principals, why not use an alternative task manager to OmniFocus called Wunderlist.

Wunderlist is cross platform with free apps for iOS, Mac, (and Windows, Android, Windows Phone, Amazon Kindle Fire and even Chromebooks!)

In this tutorial, Allison Sheridan will teach how to to use this fantastic tool, keep your action items synced across all of your Mac and iOS devices, how to share to-do lists, and even assign action items to other people.

DEVONthink Pro Office [Pt 2]

Date: 30th December 2016

Duration: 52:11

Show ref: SCOM0590

DEVONthink is one of the most powerful database applications made for the Mac. In this second episode, Todd Olthoff takes us through some of the core and advanced features of DEVONthink Pro Office.

In this second of three screencasts, Todd looks at grouping, classifying and explores the powerful search features of DEVONthink Pro Office. In addition, he also takes a look at DEVONthink on the iPad with the new iOS app - DEVONthink to Go

Although this tutorial features DEVONthink Pro Office, many of the features are also included in the other version of DEVONthink.

When it comes to getting things done, a little planning and organizing can go a long way.

In Part 3 of the GTD Productivity series, we show you how to leverage the hard work you did in capturing (Part 1), clarifying, and organizing (Part 2) into increased efficiency by utilizing your task management tools to display just the tasks you need to do, when you need to do them.

Spark Email App for iPad, iPhone & Mac

Date: 16th December 2016

Duration: 42:49

Show ref: SCOM0588

Spark is a beautiful and intelligent Email app with a huge following. It's been available for iPad and iPhone for quite a while and last month saw the release of a brand new version for the Mac.

DEVONthink Pro Office [Pt 1]

Date: 2nd December 2016

Duration: 45:16

Show ref: SCOM0586

DEVONthink is one of the most powerful database applications made for the Mac. In fact, some people have said this one application makes it worth getting a Mac just to run it!

In this introductory episode, Todd Olthoff takes us through all of the core features of DEVONthink Pro Office

Following on from the extremely popular GTD Part 1 episode (SCOM0578), Mile Schimtz takes a look at two other important facets of the GTD system - Clarify & Organise.

Underscoring the core principal of using a trusted system as your task manager, in this case OmniFocus, Mike looks at using other applications we’ve previously covered on ScreenCastsOnline to set up reference files.

More updates for macOS, iOS 10, watchOS 3 & tvOS.

Some minor changes to Mail on the Mac and iOS, some big changes to Maps on iOS and a first look at setting up Home Automation with HomeKit and the new Home App on iPad and iPhone.

Tap Forms 5 - Database for Mac & iOS

Date: 28th October 2016

Duration: 47:37

Show ref: SCOM0581

Tap Forms 5 is an extremely capable database application for the Mac, iPad and iPhone. 



Rather relying on spreadsheets to store your data, Tap Forms 5 gives you the additional power of multiple database "documents" and forms, as well as the ability to create useful layouts to both view and enter your data. 



All of your data is stored locally making it perfect for offline use, with the added advantage of a robust syncing mechanism provided by IBM.



Todd Olthoff takes us through the core features of this newly updated app.

A new presenter for this week - Mike Schmitz.

Mike is a productivity wizard and takes us through some of the first principles of being productive on your Mac and iOS device - how to effortlessly capture thoughts, ideas, tasks and reference files for later action.

BusyCal for Mac & iOS

Date: 2nd September 2016

Duration: 52:18

Show ref: SCOM0573

We’ve covered BusyCal before but the Mac version has had a big upgrade and they’ve recently released a brand new iOS version of BusyCal too!



BusyCal has for a long time been one of the premier calendaring applications for the Mac, and with the introduction of the new iOS version, you can now also use BusyCal to manage your calendars via your iPad and iPhone.

The iOS App will work completely independently from the Mac app, as it uses your iCloud calendar data as well as supporting integration with Google Calendar, Exchange and more. So you don’t need both the Mac and iOS app, you can use either or both. The underlying calendar data is also accessible from your standard Mac and iOS Calendar apps.



In this episode, Todd Olthoff gives you a refresher on the existing features of BusyCal on the Mac and take a look at some of the brand new features, as well as taking a look at the new iOS app on the iPad.


In this episode, Todd Olthoff takes a look at some sample workflows to automate the capture and manipulation of digital files using some of our favourite tools - Hazel & DEVONthink Pro. He also takes a look at a great iOS app that allows you to scan and process documents directly on your iOS device - Scanner Pro 7

Airmail for OS X & iOS - Part 2

Date: 24th June 2016

Duration: 39:49

Show ref: SCOM0563

Airmail is not a new email app, but with the advent of Airmail 3 for the Mac and Airmail 1.1 for the iPad and iPhone, it’s actually a very robust and feature packed alternative to the standard Apple Mail client.



In this second and final tutorial, I take a look at some of the more advanced features as well as customising Airmail on both OS X and iOS
.

Airmail for OS X & iOS - Part 1

Date: 10th June 2016

Duration: 42:18

Show ref: SCOM0561

Airmail is not a new email app, but with the advent of Airmail 3 for the Mac and Airmail 1.1 for the iPad and iPhone, it’s actually a very robust and feature packed alternative to the standard Apple Mail client.



In this first of a two part series, I take a look at setting up Airmail with an iCloud account and a Gmail account, followed up by a look at some of its basic features. 



In two weeks, (SCOM0563), I’ll take a look at some of the more advanced features and customising Airmail.

LiquidText for iPad

Date: 3rd June 2016

Duration: 13:28

Show ref: SCOI0250

LiquidText is a unique app for the iPad that allows you to read and annotate your documents in a completely new way.

No longer constrained by the inflexibility of scrolling through pages and pages of documents, with a few simple gestures you can annotate and “scrunch” sections together. It’s difficult to explain, but so simple when you see it in action!


Following on from the previous episode, I take a look at some of the more advanced aspects of Slack including installing and configuring some sample integrations, as well as building and configuring Teams. 



Slack is a great way to centralise your communications, all within a single app. Slack also integrates with over 80 web services making it as flexible or as powerful as you want.

In this episode, I take a look at integrations with services we’ve previously looked at on ScreenCastsOnline - Dropbox, Twitter, Trello and Airtable.

 I also show you how you can request an automated invitation to the SCO Demo Slack team and try it out for yourself!

Email is great but sometimes Slack is better!

Slack is a collaboration tool that allows you to message, chat and share files. It also integrates with most of the top online services making it a great way for everyone, from small teams to large organisations, to communicate and collaborate. 

With support for multiple teams, all your communications can be centralised within a single app.

TextExpander 6 & Alternatives

Date: 13th May 2016

Duration: 39:26

Show ref: SCOM0557

Text expansion is one of the best ways to increase your productivity. Just type abbreviated keywords and have them expand into words, sentences, paragraphs or whole pages of text. Expand into images or formatted text, or use fill in snippets to prompt you to complete boilerplate text. These are just some of the options available using TextExpander and other text expansion utilities.



In this episode, we take a look at the newly released TextExpander 6 as well as some other alternative apps.


Ulysses is a fantastic plain text editor for the Mac, iPad and iPhone. It allows you to create plain text documents or “sheets” and use markdown formatting to control the final look and format of your writing. PDF, ePub, HTML, Text, DOCX and even publishing to Medium are all included in this great app, giving you ultimate control of your writing.

As well as a wealth of formatting and exporting capabilities, Ulysses takes away the pain of managing your documents across all your devices. All your sheets are contained in a single Ulysses library, that syncs amazingly well with iCloud. It will even allow you to edit external files from a multitude of sources.

Please note that Ulysses has moved to a subscription service as of August 2017

Ulysses is a fantastic text editor for the Mac, iPad and iPhone. It allows you to create plain text documents or “sheets” and use markdown formatting to control the styling of your documents, allowing you to export them in a multitude of formats. 

It's really simple to export to PDF, ePub, HTML, Text, DOCX and even publish direct to Medium from the Mac, iPad or iPhone. 

As well as the wealth of formatting and exporting capabilities, Ulysses takes away the pain of managing your documents across all your devices. All your sheets are contained in a single Ulysses library, that syncs amazingly well with iCloud. It will even allow you to edit external files from a multitude of sources.

This first episode focuses on the basic principles of Ulysses and we will follow up in the next episode with a look at some of its more advanced features.

Update: As of August 2017, Ulysses has changed to a subscription model.

Notability is a fantastic note taking app for the iPad, iPhone and now the Mac.

It has excellent stylus support for hand-written notes and typed notes, including a unique "Zoom" feature. You can sketch drawings and annotations, type notes, and even audio record lectures and other events that stay timed with your notes. 

Editing your hand-written notes is easy because they're all vectors. This means with the swipe of an eraser, you can erase large or small sections of words or sketches, and moving or changing colour and line thickness is a snap.

An iPad Pro with Apple Pencil is not required, but it makes Notability even more natural and useful.

And now with a new Mac App and iCloud syncing, you can now access all of your notes across all of your devices.


In this episode I cover the basics of Copy and Paste.

Starting with the basic built in keyboard commands, to an easy way to copy and paste using the Mouse or Trackpad with PopClip, finishing off with a look at one of the best clipboard managers I’ve seen for a long time - Copied.


Airtable is an amazing cloud based database app that runs in your browser as well as natively on your iPhone and iPad (with an Android app on the way). Being cloud based, it’s truly cross platform and updates are synchronised almost instantaneously across all platforms and devices.

Best of all, there is a generous free version, it’s really easy to use and it’s extremely powerful!

Together 3 & Together Mobile

Date: 4th March 2016

Duration: 45:31

Show ref: SCOM0547

Together 3 for the Mac, and Together Mobile for iOS are apps that allow you to collect and organise all your stuff - together!



With a multitude of capture and organisational features, Together 3 acts as a repository for many different types of files and documents. With the App Store version, it allows you to store your Together 3 library in iCloud, allowing you to sync it across your Macs and also your iOS devices using Together Mobile.

It takes a lot to impress me, but I’ve been blown away by Airtable! 



Airtable is an amazing cloud based database app that runs in your browser, and has native iPhone, iPad Apps (with Android apps on the way). Being cloud based, it’s truly cross platform and synchronises across all your devices almost instantaneously.

There is a fully featured free version, it’s really easy to use and it’s extremely powerful!

The first episode for 2016 and I take a look at a great tool for organising and planning - Trello.

Time for an update on two of my favourite productivity applications - TextExpander 5 and Keyboard Maestro 7

2Do Task Manager

Date: 14th August 2015

Duration: 35:56

Show ref: SCOM0516

Still trying to find your perfect task manager? We all have different priorities and methods of working. so it’s not always easy to find the the task manager that’s just right. 

In this week’s episode, Todd Olthoff takes us through 2Do, a simple task manager with hidden depths!

2Do for iOS

Date: 14th August 2015

Duration: 20:22

Show ref: SCOI0230

Still trying to find your perfect task manager? We all have different priorities and methods of working. so it’s not always easy to find the the task manager that’s just right. 

In this week’s episode, Todd Olthoff takes us through 2Do for iOS, a simple task manager with hidden depths!

Managing multiple Macs is so much easier than it used to be.

Whether you're swapping between a couple of desktops or a desktop and a laptop, there are numerous cloud based services that will synchronise your files and information. 

In this episode, I demonstrate the various services I use to enable me to swap between using my Mac Pro and Macbook as seamlessly as possible, either at home or on the road.

Following on from looking at the basic features of SaneBox last week, I take a look at even more features designed to allow you to manage your email overload effectively.

Email can rapidly become overwhelming, unless you put steps and processes in place to manage it effectively.

Wouldn’t it be great if someone stepped in and started to organise your email automatically, allowing only important emails into your Inbox. Even better, imagine someone constantly monitoring how you process email, learning as it goes and stepping in to help you out.

That’s exactly what SaneBox does for you. 

Clear for iOS

Date: 5th June 2015

Duration: 14:39

Show ref: SCOI0220

Whilst the more complex task managers have their place, sometimes you just want to create a simple to-do list. 

Clear is a simple application designed from the ground up for creating and checking off lists. Available for iPad, iPhone and the Mac, Clear is simple to use and gesture based. The iPhone App even has an Apple Watch app included.

Fantastical 2 for Mac

Date: 8th May 2015

Duration: 35:46

Show ref: SCOM0502

Fantastical 2 is a terrific calendaring app for the Mac, previously only available as a menu bar application. Now it has been re-vamped and relaunched as a powerful desktop application (and yet is still available from your menu bar).

Todd Olthoff takes us through a tour of the enhanced and improved features of this new version of the application, a credible alternative to the OS X Calendar app.

BusyContacts - Part 2

Date: 17th April 2015

Duration: 23:36

Show ref: SCOM0499

BusyContacts is a great new contacts management application that integrates with most of the popular online address book systems.

With customisable views, rich support for customisation plus integration with Mail, Messaging and Social Media, BusyContacts is well placed to be a flexible and easy to use CRM (Customer Relationship Manager) suitable for both business and personal use.

BusyContacts - Part 1

Date: 10th April 2015

Duration: 26:24

Show ref: SCOM0498

The Contacts application (or Address Book as previous known) is fairly basic in OS X, with limited functionality and integration. BusyMac have tackled these limitations with the release of BusyContacts, a great new contacts management application that is able to replace Contacts, as well as integrate with most of the popular online address book systems.

Things 2 for OS X

Date: 27th March 2015

Duration: 38:51

Show ref: SCOM0496

Things 2 is a fully featured task manager application from Cultured Code. Since we last covered it, Things has had many new much requested features added, most importantly cross platform syncing.

In this episode, Todd Olthoff brings us up to speed on the main features of Things 2 and explores some of the new features.

Things 2 for iOS

Date: 27th March 2015

Duration: 21:29

Show ref: SCOI0210

Things 2 is a fully featured task manager application from Cultured Code. Since we last covered it, Things has had many new much requested features added, most importantly cross platform syncing.

In this episode, Todd Olthoff brings us up to speed on the main features of Things 2 on iOS and explores some of the new features.

Alfred Remote - Part 2

Date: 20th March 2015

Duration: 18:49

Show ref: SCOI0209

The final part of the Alfred Remote for iOS series.

In this episode I look at how to configure the different types of actions in Alfred Remote, using the supplied Alfred Snippet samples, as well as how to access your Workflows in Alfred Remote.

Alfred Remote - Part 1

Date: 13th March 2015

Duration: 16:08

Show ref: SCOI0208

Something different! How about a control pad for your Mac?

I've covered remote access solutions to control your Mac, but usually these are aimed at working from a remote location. Alfred Remote allows you to configure your iPad or iPhone to control your Mac locally.

Archiving Email

Date: 13th February 2015

Duration: 37:07

Show ref: SCOM0490

If you're like me and find it difficult to delete emails, you'll end up with hundreds of not thousands of emails slowing down your mail application.

In this episode, Todd Olthoff demonstrates four different solutions to archiving your emails.

Workflow for iOS - Part 2

Date: 16th January 2015

Duration: 15:54

Show ref: SCOI0200

A deeper look at some of the more involved workflows possible in Workflow for iOS.

Workflow brings easy workflow automation to the iPad and iPhone. Workflow automation has been available on iOS for a while, but only really accessible to those with a pioneering spirit who like tinkering with long and complex URL schemes.

With the release of Workflow for iOS, Automation is now available for the rest of us!

Workflow for iOS - Part 1

Date: 9th January 2015

Duration: 15:17

Show ref: SCOI0199

Workflow brings easy workflow automation to the iPad and iPhone.

Workflow automation has been available on iOS for a while, but only really accessible to those with a pioneering spirit who like tinkering with long and complex URL schemes.

With the release of Workflow for iOS, Automation is now available for the rest of us!

IOS Montage - Widgets and Mail Tips

Date: 28th November 2014

Duration: 13:31

Show ref: SCOI0193

Time for an iOS montage show featuring some great new "Today View" widgets and some simple tips for Apple mail on iOS.

Parallels Access for iOS

Date: 6th September 2014

Duration: 15:43

Show ref: SCOI0179

Parallels Access is a unique solution to the problems of remotely accessing your Mac from your iPad or iPhone.

There are plenty of remote access solutions out there (we've covered quite a few on ScreenCastsOnline) but there has never been a solution that solves the issue of trying to access a large, high resolution display from a device with a smaller screen. Most remote access apps will allow you to scale the desktop to full size, but then everything is too small to either see or control. Otherwise, you can zoom the screen up to full size on your iPad or iPhone, and then end up scrolling everywhere.

Parallels Access gets around both these problems by allowing your Mac apps to appear just like iPad or iPhone apps, each app taking up the full iPad or iPhone screen. You really need to see it in action to see how different (and how effective) this is, compared to other remote access applications.