Transcripts of SCOM0735-rev

[00:00:00.785] (music)
[00:00:04.750] - [Allison] Hi, this is Allison Sheridan
[00:00:06.450] and welcome to another edition of ScreenCasts Online.
[00:00:09.800] This week I'd like to teach you how to use
[00:00:11.600] a fantastic app called Keep It from Reinvented Software.
[00:00:15.210] Keep It is a notebook, scrapbook, and organiser
[00:00:18.140] ideal for writing notes, keeping web links,
[00:00:20.400] storing documents, images or pretty
[00:00:22.620] much any kind of file and finding them again.
[00:00:25.740] Imagine having access to audio and video and disc images,
[00:00:28.540] and like I said pretty much anything you can think of
[00:00:31.100] and actually be able to find it again.
[00:00:33.980] Keep It is available on Mac and as a separate app
[00:00:36.670] for iPhone and iPad.
[00:00:38.290] Keep It is the destination for all those things
[00:00:40.440] you want to put somewhere confident you will find
[00:00:42.750] them again later.
[00:00:44.060] Keep It is the successor to Together
[00:00:46.170] which I taught you about in ScreenCast
[00:00:47.880] Online tutorial 547 back in 2016.
[00:00:51.930] One of the reasons I'm so enthusiastic about Keep It
[00:00:54.580] is because your data isn't locked
[00:00:56.210] into a restrictive database.
[00:00:58.090] Everything you do in Keep It is visible in the Finder.
[00:01:01.410] If you're coming from Together 3
[00:01:03.100] or from Evernote for example Keep It will import
[00:01:06.013] all of your data.
[00:01:07.560] We won't go through the process in this tutorial,
[00:01:09.770] but there are very specific instructions
[00:01:11.550] on how to liberate your data
[00:01:13.520] on the Reinvented Software support site.
[00:01:16.370] Keep It is in very active development
[00:01:18.850] and the developer is extremely responsive to user requests.
[00:01:23.180] The developer of Keep It has worked really hard
[00:01:25.820] to create pricing to make everybody happy.
[00:01:28.350] As a result, it looks kind of complicated,
[00:01:30.850] but let's break it down, so you can see
[00:01:32.380] which model is best for you.
[00:01:34.550] On the Mac, If you would prefer to purchase
[00:01:36.930] outright your application you can do that
[00:01:39.310] and you can do it in one of two ways.
[00:01:41.090] You can buy it directly from Reinvented Software
[00:01:43.570] for $49.99 US or you can buy it through the Mac App Store
[00:01:48.320] for the same price.
[00:01:50.040] Alternatively, if you would prefer to have
[00:01:51.970] a subscription model where you always
[00:01:53.830] get all of the updates for free.
[00:01:55.670] It's $19.99 per year in the Mac App Store
[00:01:59.090] or $2.49 per month.
[00:02:01.820] Now iOS pricing is only by subscription model
[00:02:04.630] and that'll be $9.99 per year in the app store
[00:02:08.750] or $1.49 per month in the iOS app store.
[00:02:12.450] If you're a previous owner of Together 3,
[00:02:15.780] there's some upgrade options as well.
[00:02:18.130] At the link here, you can find out all of the information
[00:02:21.090] on the best way to buy Keep It for you
[00:02:23.730] and of course there's a free trial over at
[00:02:28.883] (music)
[00:02:33.160] Let's take a really quick look
[00:02:34.460] at the Reinvented Software website.
[00:02:36.450] When you first get here, you'll notice Keep It on the left
[00:02:38.910] and he also has an application called Feeder
[00:02:41.210] which is a terrific app for those creating podcasts.
[00:02:44.260] Let's take a look at Keep It.
[00:02:45.965] When you first go here the Mac section is highlighted,
[00:02:49.460] so you'll be able to scroll down and see the features,
[00:02:51.910] download the application, and buy.
[00:02:54.700] We also have a section for the iPad and iPhone.
[00:02:57.600] In this section, if you click on the app store
[00:02:59.640] that will take you into the iOS app store.
[00:03:02.560] I didn't mention it earlier,
[00:03:03.620] but the iPad and iPhone versions are universal,
[00:03:06.040] so you don't have to buy it separately for
[00:03:07.900] each type of device.
[00:03:09.400] I've already installed Keep It.
[00:03:10.790] So lets quit Safari now and take a look at Keep It.
[00:03:16.360] Let's start with the basic layout of Keep It.
[00:03:19.330] Across the top, we have a tool bar
[00:03:21.147] and we'll walk through the different
[00:03:22.520] items in that and the modifications we can
[00:03:24.450] do there later.
[00:03:25.780] We've also got a favorite's bar across here
[00:03:28.400] and this is the left sidebar.
[00:03:30.670] In the sidebar, it can contain different
[00:03:32.370] sections depending on what you have in Keep It.
[00:03:34.890] In the top section, which is always visible,
[00:03:37.490] you're going to see these four lists,
[00:03:39.230] all items, recents, favourites and deleted items.
[00:03:43.060] Below that will be any folders and bundles you create
[00:03:46.150] and of course I'll explain what a bundle is
[00:03:47.840] and below that will have labels and safe searches
[00:03:51.090] within the left sidebar.
[00:03:53.180] Right here we have our item list
[00:03:55.180] and that will show you all of the items
[00:03:56.720] for the selected list or their current search results.
[00:04:00.380] Finally, over on the right we have the preview area.
[00:04:03.010] This will be divided into two parts.
[00:04:05.190] At the top will be an information view
[00:04:07.840] that gives you a lot of information
[00:04:09.270] and metadata about the selected item
[00:04:11.740] such as its name, tags, comments, and source.
[00:04:14.860] When more than one item is selected
[00:04:16.840] in the item list the preview area will let you
[00:04:19.190] add the selected items to bundles, move them to a folder,
[00:04:22.220] and add tags or apply a label.
[00:04:24.905] Before we go any further, let's import them items
[00:04:28.270] so that this looks a lot more interesting
[00:04:29.940] and you can start to see what I'm talking about.
[00:04:32.600] There are several different ways to import data into
[00:04:35.180] Keep It and created within Keep It,
[00:04:37.500] but for now let's just start by going under file
[00:04:40.230] and go to add files.
[00:04:44.180] I've made some folders here of audio, images,
[00:04:46.620] some random different file types, and some text files
[00:04:48.587] and some videos first to put in to Keep It.
[00:04:51.850] Let's start by selecting audio jingles
[00:04:54.400] and I've got a couple of different formats here.
[00:04:57.260] Down below you're gonna notice it says
[00:04:58.830] import by copying files.
[00:05:01.250] By default it's going to copy the files
[00:05:03.160] so you will have two versions of everything
[00:05:05.240] you put in Keep It.
[00:05:06.360] If you would like to have it all organised by Keep It
[00:05:09.600] you would select moving files.
[00:05:11.830] For now let's leave it at copying files.
[00:05:14.460] We also have the option to keep the original format on text
[00:05:17.110] files or to convert them to Keep It notes.
[00:05:20.180] We'll leave that as the default for now.
[00:05:22.290] Let me select each of these two audio files.
[00:05:25.570] I'll shift select those and tap add.
[00:05:30.240] There we have our two audio files here
[00:05:32.330] and you'll notice that I have a play button.
[00:05:33.940] I can actually play this audio
[00:05:35.910] and this is actually a Garage Band format file.
[00:05:38.830] This is standard .wav format file
[00:05:41.050] and both of these would play.
[00:05:43.230] Let's go back up and see what happens if we add files
[00:05:45.673] and, this time, I'm going to go back one.
[00:05:50.160] Actually I'll go up here and let's just grab this
[00:05:53.830] entire images folder, but let me tap add again.
[00:05:59.227] And now this time you'll notice that it included
[00:06:01.240] my folder so if you already have
[00:06:03.270] your data sorted into folders you don't have
[00:06:05.580] to recreate that structure inside Keep It.
[00:06:08.620] Let me pull over the Finder window
[00:06:10.170] with the same items showing.
[00:06:13.500] It's going to this random folder.
[00:06:15.350] I've got an Excel file, a PDF, a disc image,
[00:06:18.640] and a script file.
[00:06:20.090] Let me just grab all four of those
[00:06:21.800] and I can just drag them right into all items.
[00:06:25.780] Tap over here and we should see, where's our Excel file?
[00:06:30.160] There's our Excel file at the top.
[00:06:31.890] So they've all been sorted in here in alphabetical order.
[00:06:35.440] Let me close that window.
[00:06:37.230] Let's go get the files and we'll bring in some text files.
[00:06:41.842] I think I'll bring those in as a folder here.
[00:06:44.810] You see it brought in as a folder.
[00:06:46.920] There are my text files and we'll go get some videos.
[00:06:51.660] Actually, we only have one, so we'll
[00:06:52.990] drag that up into all items.
[00:06:55.630] Let me get rid of the Finder window.
[00:06:58.950] So now if you look up at all items
[00:07:00.690] we can see all of the different files
[00:07:02.320] that we brought in with all those different methods.
[00:07:05.810] Let's demonstrate what I said earlier
[00:07:07.740] about being able to access these files from within Keep It.
[00:07:11.510] This is my dumb question corner music created
[00:07:13.700] by Victor Ka-he-ou.
[00:07:15.060] Let's play this right within Keep It.
[00:07:19.527] ♪ Dumb, dumb, dumb, dumb questions, dumb questions ♪
[00:07:24.270] - [Allison] So you can see that that standard
[00:07:25.587] .wav file played.
[00:07:27.360] Let's go down, let's see if we can look at .pngs.
[00:07:30.340] This is that AppleScript file I imported.
[00:07:32.920] It's an apple script right there
[00:07:34.790] and that's a pretty easy one.
[00:07:36.510] We've got some text files, we've got a page's file
[00:07:39.300] and I've got a doc X file from Microsoft Word.
[00:07:42.760] we can look at PDFs.
[00:07:44.380] Got some more .pngs, how about an excel file?
[00:07:47.570] We can actually see what's inside this Excel file
[00:07:50.120] including the separate sheets.
[00:07:52.010] This is an actual .xlsx file.
[00:07:55.790] Let's go down to the very bottom.
[00:07:57.350] We've got this video by Don, let's play that.
[00:08:02.663] (upbeat music)
[00:08:03.496] - [Narrator] ScreenCasts Online is premium source
[00:08:05.140] of Apple related video tutorials.
[00:08:08.270] - [Allison] And you can see that video played
[00:08:09.850] within Keep It.
[00:08:11.240] Let's go up here to this omni outliner disc image.
[00:08:14.310] Now you would think it wouldn't be possible
[00:08:15.910] for this to work, but if I right click here
[00:08:18.340] over on the name, one of my options is to
[00:08:20.760] choose the open with and I can open in disc image mounter.
[00:08:26.181] And you can see I've mounted the disc image.
[00:08:28.180] Let's disagree to cancel that disc image mount.
[00:08:31.950] I also said I had a garage band file here.
[00:08:34.900] This is a .caf file one of the loops you can get
[00:08:37.780] within Garage Band.
[00:08:39.410] Let me play that jingle too.
[00:08:41.851] (upbeat music)
[00:08:46.130] That's a pretty non-standard format
[00:08:48.360] and yet Keep It can still import the file
[00:08:51.090] and play it within its own application window.
[00:08:54.550] You may have used other applications before
[00:08:56.910] to organise your notes and other kinds of information,
[00:08:59.890] but they kept it crammed into a database
[00:09:02.390] that was impenetrable to you.
[00:09:04.580] Unlike those applications, Keep It keeps all
[00:09:07.410] of the information organised within the Finder.
[00:09:11.190] Let's demonstrate this by right clicking on the .caf file.
[00:09:14.560] I'll go down to show in Finder.
[00:09:17.340] And you can see there's the file
[00:09:19.240] and if I scroll over a little bit here
[00:09:21.360] you'll see that I've got all of the files
[00:09:23.330] that I didn't organise at all just kind of jumbled up
[00:09:25.980] under files and then here are the folders that I imported.
[00:09:29.770] If I later on were to organise these files into folders
[00:09:33.280] they would show in folders here as well.
[00:09:35.690] Let's scroll over and see where this is.
[00:09:37.740] It's in Keep It buried a little bit down in here
[00:09:40.570] inside the user library.
[00:09:42.990] It's very important that you keep your user library
[00:09:45.500] backed up because that's where all
[00:09:47.310] of your useful information that you have in Keep It lives.
[00:09:51.020] Scroll back over, you can also see that the actual
[00:09:54.250] Keep It library is in here.
[00:09:56.320] But don't worry about keeping track of that path
[00:09:58.950] other than doing your backups
[00:10:00.530] because you can always get to it again from both in Keep It
[00:10:03.940] by right clicking on your files
[00:10:05.600] and you find it right there.
[00:10:08.190] The power of Keep It is that it has so many different ways
[00:10:11.060] to organise and identify your data.
[00:10:13.420] Whether you like folders or colours or tags
[00:10:16.380] there's a way for you to organise
[00:10:17.830] and find your data that will make sense for you.
[00:10:20.490] You can use any or all of these different options
[00:10:24.110] and we already talked a little bit about folders,
[00:10:26.550] but let's create some folders here
[00:10:28.360] and add some items to them.
[00:10:30.350] Let's create an audio folder.
[00:10:32.460] So I'll go file, new folder or I can use command shift N
[00:10:36.890] and we'll call this one audio.
[00:10:39.100] You'll notice it says here parent none.
[00:10:41.850] We'll come back to that in a moment.
[00:10:43.420] Let me tap save and let's now go back to all items
[00:10:47.200] and let's find one of our audio files.
[00:10:49.860] And how about this one?
[00:10:51.850] We'll take this and we'll just drag it into audio files.
[00:10:55.410] So now if we go to audio you can see that
[00:10:57.340] our file is in there.
[00:10:58.810] Let's create another folder and this time
[00:11:02.520] I'm gonna call this Jingles and I'm gonna
[00:11:05.890] change the parent to audio, hit save,
[00:11:10.900] and now I can go back out to all items
[00:11:13.480] and let's find another one of our audio files here
[00:11:16.720] our dumb question theme music would be perfect for jingles.
[00:11:20.060] Inside the audio folder, you can see both items
[00:11:22.920] because they're both in audio, but if we go down to Jingles
[00:11:25.890] you can see we just have dumb question corner theme music.
[00:11:29.400] It's important to remember that you can
[00:11:30.960] put folders within folders within folders,
[00:11:33.700] but items can only be in one folder.
[00:11:36.660] They can't actually be in separate folders
[00:11:39.130] that are parallel to each other.
[00:11:40.630] Obviously, they can be in descending order folders
[00:11:43.100] as we've just demonstrated.
[00:11:44.840] Folders are great for those who like
[00:11:46.550] a very strict structure, but let's take a look
[00:11:49.250] at a little bit looser structure next.
[00:11:52.770] Bundles are collections of items
[00:11:55.320] and items can be in more than one bundle at a time.
[00:11:58.420] I like to think of them as like albums are in Apple Photos.
[00:12:02.020] They're great for organising things
[00:12:03.350] that really fit multiple topics.
[00:12:05.660] Let's go up here and create a new bundle.
[00:12:07.957] See let me get out here at the top level in all items first.
[00:12:11.750] I'll go file new bundle, and I'm gonna call this podcast
[00:12:17.260] and I'm not going to give it a parent.
[00:12:20.060] So you can see the symbols a little bit different.
[00:12:22.630] Well Jingles would fit into my podcasts
[00:12:25.280] because I use those for that
[00:12:27.040] and images would fit into my podcasts,
[00:12:29.450] so let me take an image there and put it into podcasts.
[00:12:32.690] So I've got the podcast bundle
[00:12:34.310] now that has the lau-low Podfeet feet
[00:12:37.240] and it's got my dumb question corner music,
[00:12:39.360] but if I look back at images the feet are still there
[00:12:42.447] and there and the jingle is still in the jingles folder,
[00:12:46.180] so you can see that I can organise them
[00:12:48.070] in more than one place at a time
[00:12:49.970] if it's a bundle.
[00:12:51.520] When I created the podcast bundle you'll notice it
[00:12:53.870] asked me about a parent.
[00:12:55.370] That's because you can put bundles inside folders.
[00:12:58.460] So let me drive podcast up on audio
[00:13:01.517] and I'm gonna let go and now podcast is inside audio.
[00:13:04.540] Let's undo that action and now let's
[00:13:08.090] see about folders into bundles.
[00:13:11.150] You can't really do that.
[00:13:12.240] It acts like it's going to, but it doesn't really
[00:13:14.130] let you do that.
[00:13:15.130] So folders can contain other folders,
[00:13:17.550] they can contain any kind of media
[00:13:19.680] and they can include your bundles.
[00:13:22.280] There's one more type of item you can put
[00:13:23.930] in a folder and that's a saved search.
[00:13:26.770] Let's tap up here on all items and I'm gonna search
[00:13:29.470] up here in the upper right for the word dumb.
[00:13:33.050] When I type in dumb I get a lot of different options.
[00:13:35.480] I can check for a name containing dumb,
[00:13:37.340] comments containing dumb, source containing dumb,
[00:13:39.660] contents contain dumb.
[00:13:41.260] I've got names that it has already found
[00:13:43.150] and then we're going to get into tags in a few minutes.
[00:13:45.790] I'm gonna tap name contains dumb
[00:13:48.180] and you'll notice I've found the dumb question
[00:13:49.970] corner theme music.
[00:13:51.360] Let me tap save and I'm gonna call this "dumb."
[00:13:56.100] Right now it's searching all items.
[00:13:57.930] I could have it search just in a certain folder
[00:14:00.060] or in certain bundles.
[00:14:01.880] Let me leave it at all items
[00:14:03.640] and this says, "name contains dumb."
[00:14:05.990] You're familiar with this interface
[00:14:07.470] in searching for things in other applications,
[00:14:09.630] so I won't go through all the details,
[00:14:11.450] but you can see you can search all different kinds
[00:14:13.410] of things within Keep It and let me save that search.
[00:14:17.390] Now I can move this and put it inside of a folder,
[00:14:20.120] but it's gonna change what it finds.
[00:14:22.200] So right now my dumb search was searching all items,
[00:14:25.460] but if I move it say inside text files.
[00:14:29.090] Now you can see I've got a tick mark here
[00:14:30.830] and I can see dumb, but it's not going to find anything
[00:14:33.370] in here because there is nothing called dumb
[00:14:35.370] inside text files, but if I put it up
[00:14:37.680] inside our audio folder.
[00:14:40.281] There we go.
[00:14:41.350] Now it finds a dumb question corner theme music.
[00:14:43.920] So you can put save searches inside folders,
[00:14:46.810] but that means it is searching in only that folder.
[00:14:50.570] Let's create dummy folders so I can demonstrate
[00:14:53.330] how to delete folders.
[00:14:55.130] Let me go back up to all items.
[00:14:56.747] Now I want this to be created to the top,
[00:14:58.620] so I'm gonna say new folder.
[00:15:01.220] Let's just call this "dummy."
[00:15:04.080] Now I've got this folder at the top level.
[00:15:05.930] I can get rid of this in one of four different ways.
[00:15:08.880] I can go up to file and say move to deleted items
[00:15:11.940] and it'll ask me to confirm.
[00:15:14.630] Now you can see up under deleted items
[00:15:16.423] I have a folder called "dummy."
[00:15:18.250] Let me undo and another way I could do this
[00:15:22.230] is I could right-click on it
[00:15:23.710] and go to move to deleted items.
[00:15:26.640] Let me cancel that.
[00:15:28.240] A third way where I could do it is
[00:15:29.500] I can drag it up to deleted items
[00:15:32.400] and now you can see it's in deleted items.
[00:15:35.170] Let me undo one more time.
[00:15:36.970] And, finally, with it selected I can simply
[00:15:38.960] hit my delete key and it'll allow me to remove it.
[00:15:42.920] So that's four different ways you can delete it.
[00:15:44.950] So pretty easy to do.
[00:15:46.670] Let me undo and bring it back.
[00:15:49.090] Now let's go find a file and put it in there.
[00:15:51.300] Let's put this bar graph in here from Excel,
[00:15:54.770] put that in the folder.
[00:15:56.600] Now let's look in dummy, we've got that bar graph.
[00:15:59.060] Now if I delete it, let me right click,
[00:16:01.290] and say move to deleted items
[00:16:05.390] and now if we look at all items that bar graph
[00:16:08.250] is no longer here.
[00:16:09.720] So deleting a folder that has content also deletes
[00:16:13.190] the items in the folder.
[00:16:14.900] Let's look and deleted items inside dummy
[00:16:17.530] and there's our 2D, 3D bar graph.
[00:16:19.810] So you have to be careful when you're deleting a
[00:16:21.550] folder that you are deleting the items inside it as well.
[00:16:24.960] So move things out of your folder before you delete it
[00:16:27.200] if you want to keep them.
[00:16:28.470] You can see the bright red 30 days indicating
[00:16:30.850] that Keep It will clean this up after 30 days.
[00:16:33.760] Inside of that 30 days, you can actually recover
[00:16:36.680] your deleted items.
[00:16:38.330] Let me take this and I'm gonna put it back up in all items
[00:16:41.250] and now it's recovered and we should be able to see it
[00:16:43.650] right here, but we still have our folder
[00:16:45.660] down here under deleted items.
[00:16:48.130] Let's recover this dummy folder and I'm gonna
[00:16:50.170] do that by simply dragging it down here.
[00:16:52.740] When I let go you can see it's recovered here.
[00:16:55.340] This time I'm gonna put a bundle inside
[00:16:58.170] my folder before I delete it.
[00:17:00.100] Let's take our podcast bundle,
[00:17:02.130] I'm gonna drop it inside dummy.
[00:17:03.730] You can see it's inside here, but now I'm gonna
[00:17:06.450] right click and say move to deleted items
[00:17:11.175] and you'll notice that the message has changed.
[00:17:13.030] Now it's added the information "any bundles
[00:17:15.277] "or saved searches it contains will be removed immediately."
[00:17:19.130] So that makes sense because a bundle
[00:17:21.200] and a safe search are just sort
[00:17:22.470] of pointers to other information.
[00:17:24.490] They are just metadata they're not real data.
[00:17:27.090] They're not like, they're not video files,
[00:17:29.138] they're not audio files, they're not images.
[00:17:30.640] They are not notes, they are simply pointers
[00:17:32.810] to other things.
[00:17:33.760] So if you remove a folder that has a bundle
[00:17:36.720] in it, the bundle or the save search
[00:17:38.870] will be deleted immediately.
[00:17:40.770] Let's cancel out of that.
[00:17:43.690] So far we have a pretty simple folder structure on the left
[00:17:46.590] and it's not very confusing, but when you
[00:17:48.870] really start to depend on Keep It to organise
[00:17:51.480] all of your information it's gonna start
[00:17:53.790] to get kind of cluttered
[00:17:54.870] and it's gonna be hard to see and focus on
[00:17:57.010] what you want to really work on.
[00:17:59.030] The most recent version of Keep It introduced
[00:18:01.250] a new concept called focusing on folders.
[00:18:03.830] You do that simply by double clicking on a folder.
[00:18:06.530] I'll choose the audio folder.
[00:18:09.040] When I double click on it, notice all
[00:18:10.630] of the other folders are gone.
[00:18:12.750] You'll also notice there's a little target here
[00:18:14.640] showing me that I'm focusing on this folder.
[00:18:17.260] If I click the X on the right all of the
[00:18:20.160] other folders are visible.
[00:18:21.830] Now obviously all of the information didn't disappear
[00:18:24.260] when I did that.
[00:18:25.210] It simply hides all the other folders
[00:18:27.120] from view so you can focus right
[00:18:28.980] on that thing you're working on
[00:18:30.310] and I think that's a fantastic addition to Keep It.
[00:18:34.820] Let's take a look at another way
[00:18:36.160] to move things into folders.
[00:18:38.430] Let's create a new folder here called Miscellaneous.
[00:18:42.742] I'm gonna do command shift end this time.
[00:18:45.190] We'll just call M-I-S-C
[00:18:46.085] and now let's look back at all items.
[00:18:49.050] I've got a couple of things in here that don't fit
[00:18:51.000] in audio, images, or text files.
[00:18:54.200] I've got the excel file here and a PDF.
[00:18:56.870] I'm gonna hold down my command key
[00:18:58.550] and select a second item and watch what happens
[00:19:01.240] over in the preview pane.
[00:19:03.670] You'll notice that I have several different options here.
[00:19:06.270] I can add these to a bundle and when I click on that
[00:19:08.600] all of my available bundles will be revealed.
[00:19:10.830] In this case, I only have podcasts.
[00:19:12.910] I can move to folder and I can choose
[00:19:15.210] a folder like Miscellaneous.
[00:19:16.970] I could change label or add tags
[00:19:18.790] and we're gonna take a look at that in a moment.
[00:19:20.860] Let's choose move folder
[00:19:22.460] and I'll move those into Miscellaneous.
[00:19:25.000] So now if I look at Miscellaneous
[00:19:26.710] I now have my two files in there.
[00:19:28.980] I could've, of course, simply dragged them
[00:19:30.600] down into miscellaneous, but if you're selecting
[00:19:32.630] a lot of items it's kind of nice to grab
[00:19:34.610] this interface right here
[00:19:36.100] especially if your structure's gotten complex
[00:19:38.180] in the left sidebar.
[00:19:40.380] We've taken a look at folders and bundles,
[00:19:42.810] but let's take a look now at labels and tags.
[00:19:48.050] Let's select a file like this Excel file.
[00:19:50.650] I'm gonna associate that with money.
[00:19:52.700] So I'm gonna go up here to labels
[00:19:54.380] and hit new label and I'm gonna call that money
[00:19:58.000] and I think money ought to be green.
[00:20:01.420] I'll tap save.
[00:20:03.060] Two things happened when I created
[00:20:04.640] that label and selected this item.
[00:20:06.710] I got the green bar associated with money up here
[00:20:09.920] in the item itself, but also the label exist
[00:20:13.040] down here saying money.
[00:20:14.740] So if I tap on that, that will also identify that one file.
[00:20:19.430] Let's go back into Miscellaneous and let's go to
[00:20:21.940] about stacks and I think we're gonna make
[00:20:23.500] that one called important.
[00:20:26.810] And we'll leave that set to read and I'll hit save.
[00:20:29.270] Now watch the sidebar again, and now you can see
[00:20:32.500] I've got it imported down here
[00:20:34.410] and it's highlighted in red.
[00:20:36.230] So if I'm looking at all items I can see
[00:20:38.310] that it's highlighted in these two different colours,
[00:20:40.740] but I can look at just my important items
[00:20:42.690] or just my money items.
[00:20:44.620] It's as simple as that.
[00:20:46.670] Let's select a couple of items.
[00:20:48.991] Let's go up to all items.
[00:20:50.020] I'm gonna select these two bios.
[00:20:52.400] I could select the label button in the toolbar
[00:20:55.480] or, remember, I can change the label here
[00:20:58.260] and say money on multiple items.
[00:21:00.640] Now if I go into money we have all three of them
[00:21:02.900] set to money.
[00:21:04.850] Coloured labels are great for some kinds of things,
[00:21:07.820] but a lot of times you'd rather have tags.
[00:21:10.400] Like everything else and Keep It,
[00:21:11.820] there's more than one way to add a tag.
[00:21:14.080] Right now we have these two items still selected
[00:21:16.190] so we have these options over here.
[00:21:18.200] I could add a tag, let's say I'll just
[00:21:19.900] call these documents.
[00:21:21.463] I have a few other tags waiting for me there
[00:21:24.110] and I'm just gonna tap away.
[00:21:26.280] Now that we've added tags let's just take a look
[00:21:28.500] at one of these items and you can see that
[00:21:31.230] tag on this individual item in the preview
[00:21:33.560] pane shows that it has the documents tag.
[00:21:36.630] Let's do a search for documents
[00:21:39.780] and you remember when we looked at searching you
[00:21:41.510] have tags, tag contains document.
[00:21:44.300] And now as soon as I select that you can see both
[00:21:46.400] of these documents have shown up.
[00:21:48.840] Let's get rid of that search
[00:21:51.342] and we'll go back to all items,
[00:21:53.490] and let me tap on this image here
[00:21:55.530] and I'm gonna add a tag by clicking right here.
[00:21:58.400] We'll put in .jpeg and I'll hit enter.
[00:22:01.460] Let's find another image.
[00:22:04.430] Actually it's a .png, but let's just go with that.
[00:22:06.720] We'll call it .jpeg again.
[00:22:08.560] So now I can use the search feature here,
[00:22:10.500] say .jpeg and I can look for tag contains .jpeg
[00:22:13.690] and they both show up.
[00:22:17.500] There's one more way we can do this.
[00:22:18.900] Let's find another image and I can go up to item
[00:22:23.490] and I can say add tags.
[00:22:26.240] And right here I could just click on .jpeg
[00:22:29.110] and I'll click away and again you can see up here
[00:22:32.590] in the preview pain that this has a tag of .jpeg.
[00:22:36.690] This might be useful as a save search.
[00:22:39.180] Let's use .jpeg as our search item.
[00:22:42.420] And go to tag contains .jpeg and I'll save
[00:22:46.000] and I'll say tag .jpeg and I'll say save.
[00:22:50.930] Anytime you want to see all of your .jpegs
[00:22:53.200] you've got them all in this save search.
[00:22:56.060] We haven't done much up in the toolbar,
[00:22:58.380] but it turns out we can customise it
[00:23:00.480] and we can add tags using a button from there.
[00:23:03.190] Let's go into customise toolbar.
[00:23:05.320] This is a standard kind of interface you're used
[00:23:07.260] to in customising any toolbar.
[00:23:09.360] Let's put add tags up here and I'll tap done,
[00:23:13.450] so now I can go into an item where the Apache licence.
[00:23:16.750] I'll go to add tags and I can add documents
[00:23:19.850] and that now has the document tag.
[00:23:23.240] I like the way the developer's has put the menu options
[00:23:25.640] in several different places so you can usually
[00:23:28.280] find them anywhere you look.
[00:23:30.280] Now that we've added a few tags,
[00:23:32.050] let's take a look at the tag filter.
[00:23:34.000] You'll find that button at the top of our list of items.
[00:23:37.750] I'm in all items right now.
[00:23:40.070] This tag filter icon is gonna change
[00:23:42.380] from being hollow to solid
[00:23:44.410] and that actually matters a lot.
[00:23:46.420] Right now it's hollow.
[00:23:47.450] I'm gonna tap on it and down below you can see
[00:23:49.960] our tag filter.
[00:23:51.320] When I tap on documents two things are gonna happen.
[00:23:54.672] You'll notice our tag filter icon is solid now
[00:23:57.600] and it's showing only the three items
[00:23:59.460] in the list that have the tag documents.
[00:24:02.560] I'm gonna tap on .jpeg and you'll notice
[00:24:05.720] that I have those three documents,
[00:24:07.300] but you'll notice I also have the three items
[00:24:09.700] that were tagged with .jpeg.
[00:24:11.830] The reason they're both showing is because under this gear
[00:24:15.380] I can change from show with any tags to show all tags.
[00:24:19.060] When I set this it's going to reset my filter.
[00:24:22.260] You see it's hollow again that means nothing is
[00:24:24.110] filtered, so I'll tap on documents.
[00:24:27.030] You'll notice there's no more tags for me to select
[00:24:29.160] because none of these documents also have another tag.
[00:24:32.530] Let's add a tag here, let's add .jpeg to this document
[00:24:36.950] and that's gonna clear this I think here
[00:24:39.700] when I tap, oh yes the tag filter just cleared again.
[00:24:42.520] It's hollowed so it's cleared.
[00:24:44.170] Now I'm gonna tap on documents and .jpeg,
[00:24:46.820] and it shows you this one document that has both tags.
[00:24:50.350] I can clear this again by tapping clear here
[00:24:53.660] and now you'll see all of the items
[00:24:55.220] are in the list again.
[00:24:57.170] Now I mentioned that it's important to keep track
[00:24:58.840] of the hollow or solid and I'll show you why.
[00:25:01.530] Let's say I do this documents and .jpeg
[00:25:03.980] and those are the only two things I'm gonna see
[00:25:06.640] when you collapse this little chevron to drop down
[00:25:08.840] the tag filter you might wonder,
[00:25:10.320] where did everything go?
[00:25:11.330] I don't see any of my stuff!
[00:25:13.350] Well, your indication that this is a filtered list
[00:25:15.810] is that the tag icon is now solid.
[00:25:18.660] That's really important to know the difference there
[00:25:20.380] because you might get really confused
[00:25:22.100] and think all of your items have disappeared,
[00:25:24.020] but they haven't.
[00:25:25.459] They're simply filtered.
[00:25:26.360] So we tapped that.
[00:25:27.710] I'm gonna clear that.
[00:25:29.170] It's gonna go hollow again and I'll close down
[00:25:31.650] our tag filter.
[00:25:33.950] Let's scroll back up to the top here.
[00:25:36.150] And one thing that we haven't showed you yet
[00:25:37.900] is how to create notes in Keep It
[00:25:39.810] which might be the primary thing you
[00:25:41.440] end up using Keep It for.
[00:25:43.670] So we have two different options here.
[00:25:45.480] We have a button here for a new note
[00:25:47.290] and we have a plus button.
[00:25:48.990] The new notes will be created in a format called Key PT Note
[00:25:53.070] which is a Keep It note and the plus button
[00:25:56.240] gives you options for what they call stationary.
[00:25:59.280] Let's tap up here on the little pencil which means
[00:26:01.670] to create a new note.
[00:26:04.060] By default, this will open into a single window
[00:26:07.780] and you can change that in preferences
[00:26:09.420] and there's a fairly standard formatting menu here.
[00:26:12.070] I'm gonna name it, this is my first note
[00:26:15.930] and that's going to be important
[00:26:16.910] because it's on the first line.
[00:26:18.070] That's actually gonna become the name of the note.
[00:26:21.460] One thing you'll notice when you're in this kind of view,
[00:26:24.500] if I go to choose font I have to tap it a second time
[00:26:27.580] to get the full list.
[00:26:29.090] That has to do with the width of my window.
[00:26:32.010] You also don't have all of the options viewable here.
[00:26:34.960] If I keep increasing this, let me do it way wider like that,
[00:26:39.260] this will change behaviour.
[00:26:40.600] So when I tap on it I immediately get
[00:26:42.360] into the pull down list
[00:26:43.520] and we have some more expanded options.
[00:26:45.990] Just wanted to let you know that that might catch
[00:26:47.610] you up if you're thinking, where did those menus go?
[00:26:50.570] All right, let me close this
[00:26:53.220] and let's find it here under T.
[00:26:55.840] This is my first note.
[00:26:57.460] So there's the note that I created and I have no tags
[00:27:00.570] and you'll see that the name of the note
[00:27:02.400] is the name of the first line in the note.
[00:27:05.458] I want to show you preferences real quickly
[00:27:06.890] because that's affected by this in here.
[00:27:09.920] First of all new notes opened in their own window.
[00:27:12.450] You can have them just open selected in the list
[00:27:15.400] and if you look under files it says
[00:27:17.480] automatically name new notes.
[00:27:19.470] By default, it says always it can have one first saved
[00:27:22.780] or never, so I tap away from that.
[00:27:25.110] We'll leave that behaviour alone.
[00:27:27.690] Keep It can create documents for you,
[00:27:30.080] your notes in three other different formats.
[00:27:33.110] If I tap on the plus button down here you're gonna
[00:27:35.760] see managed stationery.
[00:27:38.400] You'll notice a default new document is note
[00:27:41.170] and that's what happens when you tap
[00:27:42.450] the little rating button here.
[00:27:44.300] However, we have the option to add three more
[00:27:46.230] kinds of documents.
[00:27:47.640] We can create markdown, plain text, or rich text documents.
[00:27:51.720] So if I tap each of these to make them active
[00:27:55.560] now you'll see that I have the option to create
[00:27:57.520] my default documents either in markdown,
[00:27:59.610] plain text, rich text or a standard KPT note.
[00:28:03.620] Now the only difference between the four
[00:28:05.520] of these is the format of the file that's
[00:28:07.650] created out on your disc.
[00:28:09.380] So if you do a show on Finder of these documents
[00:28:12.560] you'll see this is a dot .md file,
[00:28:14.500] this is a .txt and this is a dot .rtf document.
[00:28:18.510] Of course, the markdown in plain text documents
[00:28:20.830] won't have a lot of options for formatting
[00:28:22.700] while rich text and notes do.
[00:28:24.950] So let's tap close.
[00:28:26.400] So if I wanted to create a new one here
[00:28:28.340] and I wanted it to be plain text I could simply tap this
[00:28:31.217] and it would create a new plain text document
[00:28:33.650] with no formatting options.
[00:28:36.250] Let's go back to our standard here.
[00:28:38.610] This is my first note, let me double tap that to open it.
[00:28:43.140] I wanted to highlight just a few things in here.
[00:28:45.770] You have some heading options, title, heading, body,
[00:28:48.060] and mono space which can be very helpful.
[00:28:50.370] You can attach other documents, so I could attach,
[00:28:53.550] for example, one of these images.
[00:28:55.810] Let's go with that one.
[00:28:58.160] I could put that within my document
[00:29:00.000] and I can also make a web link.
[00:29:02.470] So lets double click note.
[00:29:04.280] Well, actually let's go
[00:29:05.113] back here and put a line feed so that doesn't look so silly.
[00:29:07.946] I'll double click note and I'll tap on this button here
[00:29:11.830] and I can add a link.
[00:29:15.230] I'll tap save and now this is a link in the document,
[00:29:18.830] so when I close that down and I tap on this link
[00:29:22.060] it would take me directly to
[00:29:25.010] I mentioned at the very beginning of this tutorial
[00:29:27.220] that you can also add Web pages into Keep It.
[00:29:30.310] This can be super useful if you're doing research online
[00:29:33.470] and you need to collect a lot of information together.
[00:29:36.180] Let's use our plus button again here
[00:29:38.640] and we'll go down to web link
[00:29:42.010] and I'm simply pasting in ScreenCasts Online.
[00:29:45.000] I have an option to save for online,
[00:29:46.670] but I'll come back and show you that second.
[00:29:48.900] Let me tap on save and you can see ScreenCast Online
[00:29:54.890] right inside Keep It.
[00:29:56.430] So you could have this as a source for you
[00:29:58.780] when you're doing your research.
[00:30:00.610] Let's do it again but this time we'll save
[00:30:02.490] for offline viewing.
[00:30:06.580] It's gonna automatically paste it in again
[00:30:08.210] because it's in my copy buffer.
[00:30:09.960] So I can tap save for online
[00:30:12.130] and then I have some options on how to save it.
[00:30:14.567] You can save it as a single page PDF,
[00:30:17.029] paginated PDF or a web archive.
[00:30:19.660] Let's just take a look at single page PDF
[00:30:22.060] and you have an option for minimum width and height
[00:30:24.327] and this is save for offline again
[00:30:27.140] and lets tap save.
[00:30:29.040] Now it's actually gonna be generating the PDF for you.
[00:30:33.100] So here it is is as a PDF
[00:30:34.817] and the links actually work,
[00:30:36.360] but it looks like the videos do not.
[00:30:38.650] If I were to tap on any of the links here
[00:30:40.470] they would still work.
[00:30:42.260] There's an even easier way to add web links to Keep It.
[00:30:45.130] Let me flip over to Safari
[00:30:47.430] and I've got up here.
[00:30:49.710] Let me slide this over.
[00:30:51.350] When you go to a website if you click in the URL bar
[00:30:54.060] you'll notice there's a little icon there,
[00:30:55.930] that's called a favicon.
[00:30:57.430] If you simply drag that directly into all items
[00:31:00.810] and let go you'll notice that it has brought
[00:31:03.370] that web page directly into Keep It.
[00:31:06.100] I could also have dragged it into any
[00:31:07.830] of the other item lists I have on the left hand sidebar.
[00:31:11.200] I think this really illustrates how many
[00:31:13.100] different types of things you can put into Keep It.
[00:31:15.890] It's not just about documents and text notes,
[00:31:18.280] it's also about audio and video, and website
[00:31:20.640] and images, and you have so much flexibility
[00:31:23.910] that you can dump absolutely everything into Keep It,
[00:31:26.660] Keep that information organised and have it all
[00:31:29.350] in one place instead of in a lot of separate applications.
[00:31:35.030] I haven't talked too much about viewing and sorting yet.
[00:31:37.830] Right next to our tag filter we have an option
[00:31:40.170] here to show our different ways we want to view things.
[00:31:42.970] We can view as a list as we have here
[00:31:45.420] or we can see our list as icons.
[00:31:48.830] Now when we go back in here one of our options
[00:31:50.950] is to change the icon size so it could make a little bit
[00:31:53.810] smaller if that's an easier way to see
[00:31:56.057] and you can show additional information.
[00:31:58.400] Right now it's automatic, we can choose to show the size.
[00:32:02.170] Now it just shows the size, we can show tags
[00:32:05.970] or we can show kind.
[00:32:07.780] We'll leave it at the default of kind.
[00:32:09.900] But let me go back to the list view
[00:32:11.430] and you have more options.
[00:32:13.660] On here I can show all of the information,
[00:32:16.170] the size, summary, thumbnail, use comments as summary
[00:32:19.020] and tags all in the same view.
[00:32:22.010] So you can have as much or as little information
[00:32:24.000] about the document as you require.
[00:32:27.430] You can also change how many lines
[00:32:29.150] are in that list preview.
[00:32:30.720] You can go up to five lines so you can see a lot more
[00:32:33.320] information about the document
[00:32:34.730] if that helps you find what you're looking for.
[00:32:37.810] Let's go back to three lines
[00:32:40.010] and we'll turn off size and, I we'll leave the thumbnail,
[00:32:43.970] keep the comments out, and we'll turn off tags.
[00:32:47.050] I'll go back here.
[00:32:48.560] On the right side we can choose to sort by name
[00:32:50.710] added, created, modified label,
[00:32:52.240] size, ascending or descending.
[00:32:55.300] Up in the menu bar over here we can get rid of our left
[00:32:57.780] side bar if we like.
[00:32:59.500] We can hide that and we also have a compact mode.
[00:33:02.930] If I tap on this, you'll see that Keep It
[00:33:06.490] becomes quite small and easy to manage.
[00:33:08.950] You don't have access to as much information,
[00:33:11.300] but you can get to it simply by going back here
[00:33:13.377] and you can see your lists or you can re-expand
[00:33:17.110] it to see all of the things that you have inside Keep It.
[00:33:21.260] The viewing options I've been showing you
[00:33:23.180] like those right here are available also
[00:33:25.590] through the View menu.
[00:33:27.150] If I tap up here you can see things like hide toolbar,
[00:33:30.720] customise toolbar, we played around with that a little bit,
[00:33:33.410] but there's one other item here called Info.
[00:33:35.920] I want you to look right here,
[00:33:36.980] notice how I've got the title of my document,
[00:33:38.780] my tags, and my source.
[00:33:40.440] If I go to View, Info, and I say hide Info
[00:33:43.540] all of that disappears.
[00:33:45.733] And go back and put it back and say show Info,
[00:33:48.490] but you'll also notice that I can add more information.
[00:33:50.940] For example, maybe we want to see comments
[00:33:53.490] and one of my favourite things under Info is where.
[00:33:56.620] This shows you where your item exists
[00:33:58.690] inside your folder structure inside Keep It.
[00:34:01.240] If you have a touch bar MacBook Pro you might be
[00:34:03.630] interested in seeing under view that we can
[00:34:06.180] customise the touch bar as well.
[00:34:08.300] This shows you your default and other items that you
[00:34:10.540] can drag in and out of the touch bar.
[00:34:14.170] In today's world we rarely work alone,
[00:34:16.480] so there's several different ways you can share
[00:34:18.390] information from Keep It.
[00:34:20.320] The most obvious is this share button,
[00:34:22.150] let's say I want to share this most excellent bar graph
[00:34:25.140] I made in Excel.
[00:34:26.560] I can tap on the share sheet
[00:34:28.400] and I can send it via mail, messages, airdrop,
[00:34:31.400] notes, reminders all the options in here are based
[00:34:34.090] on what you have installed on your personal Mac.
[00:34:37.780] Now that's just gonna send a copy of the file to someone.
[00:34:41.010] If you would like to share it with other people
[00:34:43.350] you can actually tap on this icon that says add people.
[00:34:46.760] However, this works through iCloud.
[00:34:49.290] I haven't yet turned on iCloud sharing,
[00:34:51.030] but I will in a moment so we can start looking
[00:34:52.920] at how Keep It looks on iOS.
[00:34:55.653] Once you have iCloud enabled you have two very different
[00:34:59.010] options of how to add people to Keep It.
[00:35:02.350] You can share an individual document and that will allow
[00:35:05.770] the other person to edit real time along with you
[00:35:09.130] on the same document.
[00:35:10.530] You will see the changes on both sides.
[00:35:12.570] They'll get an invitation through iCloud sharing
[00:35:15.300] and from there they would need to instal Keep It
[00:35:17.310] and then be able to edit the document.
[00:35:19.350] Information you've added the item like tags
[00:35:21.502] and say what bundle it's in are not shared
[00:35:24.010] with the other user.
[00:35:25.270] Simply the item that you were working on together.
[00:35:27.690] You can also add people to a folder.
[00:35:29.750] If you add people to a folder they'll be sent a link
[00:35:32.730] and it can only be a top level folder.
[00:35:34.870] Everything in that folder will be accessible to them
[00:35:37.620] and they'll be able to edit.
[00:35:39.250] The folder cannot contain any bundles, save searches
[00:35:42.050] or individually shared items.
[00:35:44.320] And of course you can revoke this sharing at any time
[00:35:47.010] if you need to.
[00:35:48.120] There's two more things I want to show you
[00:35:49.760] in the desktop version of Keep It
[00:35:51.500] before we go over to iOS.
[00:35:53.730] Up here we have our favourites bar
[00:35:55.540] and you'll notice it as all items, recent, and favourites.
[00:35:58.820] That is indicated to you that you can put lists up here.
[00:36:01.890] So let's say I want my audio lists up here,
[00:36:04.120] I could simply drag it up and now I can simply click on
[00:36:07.230] that to get access, say, to just my jingles.
[00:36:10.410] That's an easy way to get to information quickly
[00:36:12.970] and, again, you can only put lists up there,
[00:36:15.020] not individual items.
[00:36:16.910] Let's go back to all items.
[00:36:18.700] The other thing I wanted to show you was how to export
[00:36:20.640] information from Keep It.
[00:36:22.250] Let's take this Apache licence.
[00:36:24.400] I can go up to file and I can go to Save As
[00:36:28.690] and I have a standard dialogue box for saving
[00:36:31.340] the document out to my desktop.
[00:36:33.710] Let me tap cancel.
[00:36:35.110] I can also simply drag it to my desktop just like that.
[00:36:39.990] It's as simple as that to extract information
[00:36:42.086] from Keep It.
[00:36:44.240] Let me delete that and we'll put this back up where it was.
[00:36:47.830] And, finally, we can export all of the data
[00:36:50.840] that we have inside Keep It.
[00:36:53.110] So if I go to file, export all files
[00:36:55.820] this will export the entire file structure
[00:36:58.700] as you've created it inside Keep It,
[00:37:00.590] so you can use it in any other way.
[00:37:02.670] Your data is not locked inside Keep It
[00:37:05.130] which makes me more likely to keep information
[00:37:07.700] inside Keep It.
[00:37:09.210] Let me cancel that.
[00:37:11.800] Finally, lets turn on iCloud.
[00:37:13.810] We do that by going to Keep It and up to library
[00:37:17.800] and we're gonna say use iCloud.
[00:37:20.830] Are you sure you want to use iCloud?
[00:37:23.090] And it's gonna say a problem occurred with iCloud
[00:37:25.259] and I'll show you why.
[00:37:27.330] I'm gonna ignore this.
[00:37:28.870] It's because I haven't logged into iCloud in this account.
[00:37:31.410] So go up to Apple, system preferences,
[00:37:34.730] and go to iCloud and you can see I have not logged in.
[00:37:39.080] Let me log into iCloud behind the scenes
[00:37:41.390] and I'll be right back.
[00:37:45.280] Now that I'm logged into iCloud let's go to Keep It,
[00:37:48.120] library, and use iCloud, and yes I would like to use iCloud.
[00:37:51.090] And, yes, I would like to use iCould.
[00:37:53.700] And it's as simple as that.
[00:37:55.187] And you can tell that iCloud is enabled
[00:37:57.490] because now my add people button is available to me.
[00:38:02.670] Here's where I would add people
[00:38:04.460] and I can change whether people who are invited
[00:38:07.170] can make changes or anyone with the link can make changes.
[00:38:10.920] Anyway, I'm gonna stop sharing there,
[00:38:12.740] but I want to show you that's how you're sure
[00:38:14.860] that you have iCloud turned on.
[00:38:19.540] Let's switch gears and go over to Keep It mobile on iOS.
[00:38:23.670] I'll be demonstrating Keep It mobile using an iPhone,
[00:38:26.590] but it also runs on the iPad for the same subscription.
[00:38:30.700] I've done a search for Keep It mobile in the app store,
[00:38:33.530] let me tap get and I'm going to purchase.
[00:38:43.410] Here you can see it says try for two weeks,
[00:38:45.350] pay when trial ends or cancel.
[00:38:47.940] I'll tap on a $1.49 for now but I can cancel
[00:38:50.930] that before the trial is over.
[00:38:54.200] I'm gonna tap purchase and now I'm gonna confirm
[00:38:58.770] with touch ID.
[00:39:04.448] Now that Keep It has confirmed my
[00:39:05.500] payment information, you can see that all
[00:39:07.930] of my lists that I created over on the Mac
[00:39:10.160] are already sent over to the iPhone.
[00:39:12.770] Now if you have a large library it's gonna
[00:39:14.680] take a little while and it will be dependent on
[00:39:17.080] your internet connection how quickly your
[00:39:19.330] items come into your lists.
[00:39:21.620] Because storage space is more limited on iOS
[00:39:24.470] the developers of Keep It is giving you some
[00:39:26.240] options on what to download automatically
[00:39:28.800] and what kinds of things you might want to
[00:39:30.070] download from iCloud only on demand.
[00:39:32.700] You control that through the settings
[00:39:34.820] which is in the gear above the lists.
[00:39:37.067] At the very top you'll see that it says to use iCloud
[00:39:39.910] which obviously we need to do.
[00:39:41.810] We can then turn on a switch that says download all items.
[00:39:45.390] If you're often working with no internet
[00:39:47.080] connection download all items might be useful,
[00:39:50.010] but if you have a large library that
[00:39:51.440] could fill up your phone.
[00:39:52.870] You'll need to make that decision on your own.
[00:39:55.290] You can also remove downloads after you've downloaded
[00:39:58.010] everything in case you want to give that a try.
[00:40:01.340] Many people won't have downloaded all items.
[00:40:04.050] That raises a question, how do you search
[00:40:06.120] for something that hasn't been downloaded?
[00:40:07.820] How does it know that it's there?
[00:40:09.670] This next section explains it.
[00:40:11.680] It says items will be temporarily downloaded
[00:40:13.870] in the background when connected to wifi.
[00:40:16.920] That allows Keep It to index that data,
[00:40:19.650] find all the things that you need to search for,
[00:40:22.240] and then it doesn't need to keep them.
[00:40:24.630] The items will be purged automatically
[00:40:26.800] in order to make sure you don't run out of space
[00:40:28.710] on your phone, but it does download them temporarily,
[00:40:31.780] so that you can get this index to be able to search.
[00:40:34.580] You can also see a section down here
[00:40:36.190] for our default import destination
[00:40:38.580] and you can see we can manage the subscription
[00:40:40.580] from within the app.
[00:40:42.300] In the bottom right, you have access to help
[00:40:44.570] and in the bottom left we have more settings.
[00:40:47.030] Let's tap that and you'll see we're now in iOS settings
[00:40:51.420] for Keep It.
[00:40:52.520] The top two are standard iOS settings,
[00:40:55.030] but below that we have some specific Keep It settings.
[00:40:58.550] We talked before about the automatically rename function.
[00:41:01.490] This is where you would change it for notes
[00:41:03.120] in stationary in Keep It mobile.
[00:41:05.500] We also have web links you can save for offline
[00:41:07.990] as we showed on the desktop app.
[00:41:10.690] Include item links when sharing is for when you
[00:41:13.590] want to share something to yourself in a task manager,
[00:41:16.480] for example, and you want to be able to have a link back
[00:41:19.070] to the document that's inside Keep It.
[00:41:21.610] We've two options for indexing
[00:41:23.970] and then down at the very bottom we have options for iCloud.
[00:41:27.230] I explain that by default when you click on
[00:41:29.300] an item it automatically downloads,
[00:41:31.350] but you can turn that off right here.
[00:41:33.430] You can also choose to have favourites lists automatically
[00:41:36.940] downloaded all the time.
[00:41:38.780] This can be very handy if you've got some information
[00:41:41.450] that you always need accessible when your off line.
[00:41:44.580] Folders in bundles can be favourite lists
[00:41:47.280] and those would be useful to you offline.
[00:41:49.880] Images can use up a lot of your data,
[00:41:52.110] so by default Keep It does not download thumbnails
[00:41:55.690] of each of your items when you're on mobile data,
[00:41:58.630] but if you'd like to have that available to you
[00:42:00.350] you can turn that back on.
[00:42:02.230] Next we have iCloud logging and finally you can stop
[00:42:05.220] using iCloud on startup.
[00:42:07.590] All right, let's get back and Keep It
[00:42:09.090] and have some fun.
[00:42:10.340] I'll tap in the upper left and let's add some items.
[00:42:15.140] Down across the bottom, you can see that
[00:42:17.090] we have three icons.
[00:42:18.520] In the bottom left, we have a folder icon
[00:42:20.280] with a plus.
[00:42:22.100] This allows me to create a new folder,
[00:42:24.280] a new bundle, a new label or a new saved search.
[00:42:27.400] Let's create a new folder.
[00:42:29.690] I'm gonna call this Stuff and I'll tap save.
[00:42:33.860] So now you can see I have a folder called Stuff.
[00:42:36.190] Let me tap and go into that.
[00:42:37.470] Now in the bottom right, we have a plus button and a pencil.
[00:42:40.440] If I go to plus I have the option to add files,
[00:42:43.440] web link, photo or video, and new from stationary.
[00:42:46.500] Let's start with files.
[00:42:48.860] It immediately takes you into the files app.
[00:42:51.600] Let me back up a little bit.
[00:42:53.040] You can populate Apple's files app with all kinds
[00:42:55.590] of different locations like Dropbox and Google Drive,
[00:42:58.330] but I we'll stick with iCloud Drive for now.
[00:43:01.090] So I have a folder called documents
[00:43:02.610] and lets select a couple of these.
[00:43:05.210] Got a diagram, add a photo, and I think this is music.
[00:43:09.170] Let me tap open.
[00:43:11.630] It's gonna download them, it shows me it's gonna
[00:43:13.690] add these three files, it's going to put them in Stuff
[00:43:16.237] and I'll tap save.
[00:43:18.650] And now you can see I've got this PDF
[00:43:21.620] and I can see this music file
[00:43:24.340] and I could play that and I've got an image.
[00:43:29.320] Let's tap the plus again.
[00:43:31.320] I'm gonna skip over web link because I'm gonna show you
[00:43:33.470] an easier way.
[00:43:34.720] We'll go to photo or video and it allows me to either
[00:43:37.590] take a photo or a video or it could go to the photo library
[00:43:41.860] and I've got a nice turtle picture here.
[00:43:44.320] Let me select and we can import this image,
[00:43:46.970] we can tag it, and we can choose where to save it.
[00:43:49.760] I'm gonna save it into Stuff.
[00:43:54.290] And as easy as that, I've moved an image
[00:43:56.330] from my photos library into Keep It.
[00:43:58.760] Back under the plus we also have new from stationary,
[00:44:01.850] but we're already familiar with that.
[00:44:03.800] If I tap on the pencil I can start simply creating
[00:44:07.150] a new note and I've got options.
[00:44:09.650] Title, heading, body and also checklist
[00:44:12.440] which by the way was available on the Mac as well
[00:44:15.120] and I can change my formatting.
[00:44:18.220] I can put in bulleted lists and can tap the plus here
[00:44:23.217] and that allows me to insert a photo or video.
[00:44:26.330] I can add a link or I can highlight some text.
[00:44:29.310] Let me tap done, go back.
[00:44:31.850] I promise to show you an easier way to add web links
[00:44:34.460] than typing them in.
[00:44:36.100] Let me double tap my home button here
[00:44:38.480] and let's go over to Safari.
[00:44:40.330] Here's the reinvented software's support page
[00:44:42.960] for Keep It for iPad and iPhone.
[00:44:45.410] Down at the bottom, we've got our share sheet.
[00:44:47.640] Let's tap on that and we'll go across here to more.
[00:44:52.070] And I'm going to turn on Keep It to the
[00:44:54.880] share sheet, tap done, can tap Keep It.
[00:44:59.220] You can see I've got the name of the item,
[00:45:01.130] I've got the link I can choose to save for offline
[00:45:04.000] and I can create tags.
[00:45:05.570] I could also choose a list location within Keep It,
[00:45:08.700] but let me just tap save for now.
[00:45:12.430] Now let's go back over to Keep It
[00:45:16.380] and we'll go into all items
[00:45:18.874] and let's go down to R for Reinvented Software
[00:45:22.560] and there it is.
[00:45:23.630] Let me tap on that and it downloaded,
[00:45:27.210] but it was very, very quick
[00:45:28.540] and you can see exactly what I had downloaded before.
[00:45:31.800] Now, I would actually like that to go into my stuff folder.
[00:45:35.050] So I'm gonna tap on the folder icon
[00:45:38.373] and I can move it to a folder and I'll choose stuff.
[00:45:42.640] Now when I go back to all items and to lists,
[00:45:45.440] if I go into stuff there's the link to Reinvented Software.
[00:45:49.370] Let's go back.
[00:45:50.203] I'll tap on stuff and tap on lists
[00:45:52.407] and let's go to all items.
[00:45:54.660] Down on the bottom left you can see we have our tag
[00:45:56.790] filter as we saw on the Mac.
[00:45:58.640] Right now it's hollow because there are no filters applied,
[00:46:01.050] but let me tap on that.
[00:46:02.960] If I tap on documents and then .jpeg
[00:46:05.970] there's the file that we found over on the Mac
[00:46:08.140] using the same method that.
[00:46:09.980] Let me hide the tag filter with the downward chevron.
[00:46:13.260] You'll see that our tag filter icon is now filled in,
[00:46:16.760] again, showing us that we have these filters on.
[00:46:19.550] Let me tap on that again.
[00:46:21.530] Let me uncheck both of those.
[00:46:23.710] We can go into the gear and this is where you would change
[00:46:26.310] whether you wanted to show items with all tags
[00:46:28.320] or any tags and change the sort order for you tag filter.
[00:46:32.020] Let me tap tags and I'll hide our tag filter yet again.
[00:46:36.320] The second icon gives you the view options
[00:46:38.170] that we went through on the Mac.
[00:46:40.230] In here I can arrange items by names,
[00:46:42.570] change my search criteria of what things I
[00:46:45.000] would like to have searched,
[00:46:46.560] we have folders show all items always
[00:46:48.990] we went through that before.
[00:46:50.350] We can show the number of items within
[00:46:52.110] our lists, we can change the preview,
[00:46:54.130] show the size of the files, show summary, thumbnails,
[00:46:57.900] and we can use comments as our summary
[00:46:59.633] and we can show our tags.
[00:47:01.890] We also have the option to look at icon view
[00:47:05.350] and change size the icon and some of the other items
[00:47:07.883] that we just went over just now.
[00:47:10.110] Let me go back to the list view and tap done.
[00:47:13.639] (music)
[00:47:17.950] Believe it or not, there's even more you can learn
[00:47:20.210] about Keep It.
[00:47:21.430] I highly encourage you to look at the Keep It help file
[00:47:24.120] on the Mac app and go over to
[00:47:28.890] and read up on the help files there.
[00:47:32.300] Well, that's it for this week.
[00:47:33.560] We'll be back next week with another
[00:47:35.080] ScreenCasts Online tutorial.
[00:47:37.786] (music)