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Tip - Apple Mail Rules - iCloud & iOS

Date: 27th February 2018

Duration: 06:37

Show ref: SCOM0712

Continuing on from last week's tip video, we transition from setting up Apple Mail rules on the Mac to server-based rules on iCloud.com.

Although not as granular as the local Mail rules, server-based rules can run 24/7 and work across all of your macOS and iOS devices.

Tip - Apple Mail Rules - macOS

Date: 20th February 2018

Duration: 06:41

Show ref: SCOM0710

Apple Mail rules allow you to create and run complex commands on incoming mail, allowing you to filter, organise or even respond automatically to messages.

In this week's tip, I take a look at some simple Apple Mail rules that demonstrate their potential power. The only downside to setting up rules locally on your Mac is that Mail needs to be running and there is no sync mechanism.

In next week's tip video, I will take a look at running Apple Mail rules on iCloud.com so that they're active 24/7, and also trickle down to your iOS devices.

Tip - Email Signatures in Apple Mail

Date: 13th February 2018

Duration: 05:47

Show ref: SCOM0708

Apple Mail on macOS allows you to create multiple email signatures and format them with a range of fonts and colours. You can have multiple email signatures per account, and across different accounts.

It's also possible to copy the formatted email signatures across to iOS, although Mail on iOS supports a single email signature per account.

In this short tip video, I demonstrate how to create your email signature in Mail on macOS and transfer across to your iPad using Universal Clipboard.

OneNote is a note-taking application from Microsoft that can be used on Mac and iOS. You can type, write or draw with the free form feel of pen to paper. OneNote allows you to search and add clips from the web to better illustrate your ideas. Tags can be used to sort and order your notes so you can easily find them later. Collaborate with anyone, stay on the same page and in sync wherever you are!

OneNote is also adept at handwritten notes on iOS, allows you to highlight what's important and express ideas with colors or shapes. It's easy to pull up your content from anywhere, even if you're offline. You can start on your laptop then update notes directly on iPad.

In this week's show, we show you the basics of OneNote on both macOS and iOS. You learn how notebooks work and how to break them down into different sections to better organise your ideas.

Productivity Utilities

Date: 26th January 2018

Duration: 49:42

Show ref: SCOM0703

In this episode, we'll be taking a look at several utilities that can give your productivity a boost. Most of these applications aren't big enough to warrant their own show, so we've decided to combine them into one for people who are looking to make their work on their Mac a bit more efficient. We'll also show you some workflow examples using these utilities to make working on your Mac a little bit easier as well as more productive.

The full tutorial covers twelve of our favorite productivity utilities:

  • nvALT
  • PopClip
  • Napkin
  • Tapes
  • Dropzone
  • Moom
  • Flux
  • Vitamin-R
  • Bumpr
  • Shush
  • Desktop Curtain
  • Amphetamine

Cloud Outliner

Date: 5th January 2018

Duration: 40:57

Show ref: SCOM0697

Cloud Outliner is an inexpensive and yet powerful outlining app for the Mac, iPad, iPhone and iPod touch. Cloud Outliner is available through the Mac App Store or through Setapp. Outlines are stored within Cloud Outliner and can be synced across devices through iCloud (App Store version only), Evernote, or through Cloud Outliner's free syncing service.

The Mac app includes easily-discoverable menus, handy menu bar buttons or a vast array of keyboard shortcuts. The choice is yours on how to interact with Cloud Outliner.

The iOS apps include full functionality for editing outlines from the Mac app and use intuitive gestures for manipulating outline content.

Tip - Gladys

Date: 26th December 2017

Duration: 08:43

Show ref: SCOM0694

Drag & Drop is great on iOS 11, but sometimes it can be difficult to drag to an application that's not immediately available. If you're dextrous, it's doable, but more often than not it can be quite troublesome.

Wouldn't it be great to just drag content to a storage area that you can access easily later on?

That's where Gladys comes in!

Gladys is a "shelf" app for all your dragged content. Just drag to Gladys and worry about where to use it later. Build a persistent library of content that you can search or filter, then just drag it out of Gladys when you're working in another application and need that content.

Gladys syncs using iCloud, so you can access your library across all of your iOS devices. It's a very useful and polished utility for iOS.

Keyboard Maestro Update

Date: 22nd December 2017

Duration: 38:31

Show ref: SCOM0693

Keyboard Maestro is an essential productivity app that provides you with a a simple user interface to automate just about any action on your Mac. Version 8 brings a bunch of new features to help you take your automation game to the next level - even if you've never written a single line of scripting code in your life. This update is focused on making the creation of macros as easy as possible, making it quicker than ever to automate common functions so you can start saving time on your Mac today.

The full tutorial covers:

Set up a Hyper Key to make hotkey triggers more convenient Gesture-based triggers iMessage actions Drag-and-Drop editing Idle triggers Cron triggers Prompt with List actions Macro palettes on the Touch Bar and much more!

Tip - macOS - Custom Keyboard Shortcuts

Date: 19th December 2017

Duration: 06:06

Show ref: SCOM0692

Most people know that the keys to enhanced productivity are the mastery of keyboard shortcuts and a good muscle memory!

But what if your most-used command doesn't have a keyboard shortcut?

Well, the good news is that macOS allows you to add your own keyboard shortcuts, either within a specific application, or for all applications on your Mac.

This tip video walks you through the process of setting up custom keyboard shortcuts.

Tip - AirPrint using Printopia

Date: 12th December 2017

Duration: 08:28

Show ref: SCOM0690

In order to print from your iPad or iPhone, you need an AirPrint-compatible printer connected and configured to use your Wi-Fi network. If you already have a printer connected to your Mac, there's no need to buy a new printer; just use Printopia.

Printopia is an app that automatically converts any printer connected to your Mac into an AirPrint-compatible printer. Extremely easy to set up, it requires no additional software to be installed on your iOS devices. Your printer simply appears as a network printer to all your iOS devices.

Cardhop for macOS

Date: 24th November 2017

Duration: 34:15

Show ref: SCOM0685

Cardhop by Flexibits is a new way to access and update your iCloud contacts.

Beautifully designed with a powerful built-in parsing engine, it's never been easier to create, search for, or update contacts information.

Your contacts are now just a keystroke away and Cardhop allows for all sorts of interactions and actions with your contact data.

Because the application uses your iCloud contacts database, any changes, deletions or additions you make are synchronised with your other devices via iCloud.

MailButler

Date: 17th November 2017

Duration: 46:14

Show ref: SCOM0683

Ever find yourself wanting more from Apple's Mail app? With MailButler, a popular Apple Mail plugin, you may not have to switch to a third-party email client to get the features you're looking for.

In this episode, we'll show you how to supercharge Apple Mail using MailButler so you can:

Snooze emails in your inbox

Create tasks from individual messages

Track whether emails you've sent have been opened

Trigger automatic follow-ups for messages that don't receive a response

Create beautiful email signatures

Do much, much more!

Tip - macOS - PopClip

Date: 31st October 2017

Duration: 06:18

Show ref: SCOM0678

PopClip is one of my go-to apps; I use it multiple times every day!

Although at first glance PopClip looks like a simple utility to speed up copy and paste, it is so much more. With over 160 free extensions, PopClip is a fantastic boon to your productivity, enabling all sorts of workflows between most of your favourite apps.

In this week's tip, I take you through PopClip's basic operation. You should also check out the PopClip extensions page to see just what it's capable of.

SetApp - Productivity Apps

Date: 13th October 2017

Duration: 52:06

Show ref: SCOM0673

Many apps are embracing a subscription-based pricing model, which is great for developers but can cause subscription fatigue for consumers. MacPaw (the developers of CleanMyMac and Gemini) have a different idea: a service that provides developers with a predictable income stream while limiting the number of subscriptions that consumers have to pay for each month.

That service is called SetApp, and it has been described as the "Netflix for quality Mac apps."

Parallels Toolbox

Date: 6th October 2017

Duration: 48:56

Show ref: SCOM0671

Parallels Toolbox is a very unusual application. It's a toolbox that is filled with over 20 tools that each do one thing and do it well. While much of its capability can be accomplished via other utilities, Parallels Toolbox contains them all in one simple interface. It replaces the need for complicated Terminal commands or hard-to-remember keystrokes. Whether it's keeping your Mac awake, finding duplicate files, or making animated GIFs, Parallels Toolbox has got it. (It even works on Windows!)

In this episode, Allison Sheridan will walk you through each tool, and show you how to configure them to get the most out of each one.

Tip - macOS - ScreenFloat

Date: 12th September 2017

Duration: 06:31

Show ref: SCOM0664

A very useful utility for the Mac that allows you to take a partial screen capture and have it float on top of all your windows. Great when you want to capture part of your screen for reference purposes and have it available at all times.

You can also create floating panels or Shots, as the app calls them from files and also from your clipboard.

If you have shots you refer to often (as l do) you can build a library of them in the Shots Browser and create manual or smart collections.

Alternative Email Clients for Mac

Date: 1st September 2017

Duration: 50:09

Show ref: SCOM0661

Apple Mail is a solid app that has pioneered some innovative features over the years (like VIPs and Handoff), but it also has some shortcomings that can make processing your email harder than it has to be. In this episode, we take a look at several third-party email clients for the Mac to take your email management workflow to the next level. Whether you're looking for something with a better user interface or that has more power and flexibility, there are a wealth of options for Mac users. In this video we compare some of our favorites, side by side.

  • The problems with Apple Mail
  • What to look for in a third-party email client
  • Airmail
  • Postbox
  • Spark
  • MailMate
  • Mailplane
  • Newton
  • Side-by-side comparison

Tip - Picatext

Date: 22nd August 2017

Duration: 04:00

Show ref: SCOM0658

You know the frustration: you go to select some text on your Mac to copy and paste and it isn't selectable!

Picatext is a great little utility that allows you to capture text you never thought could be highlighted. Just select the area on screen that your want to capture and Picatext (using OCR) converts the text into selectable text, it's like magic.

You can extract text from images, too!

Check out this week's tip video to see it in action.

Alfred 3 Workflows - Part 2

Date: 4th August 2017

Duration: 41:20

Show ref: SCOM0653

We're revisiting Alfred 3 to take a closer look at Alfred Workflows. In show 0643, we showed you how to use the basic building blocks to construct your own Alfred workflows.

In this episode, Mike Schmitz will dive deeper into some specific examples of what's possible with Alfred Workflows using several simple scripting examples.

Alfred is a really powerful application, and in this episode Mike shows you how to tie things together and solve common problems on your Mac by using specific workflows. He'll also show you some more complex examples, and point you to some great online resources if you're looking for even more workflows as inspiration.

Transmit 5

Date: 28th July 2017

Duration: 43:24

Show ref: SCOM0651

Over seven years in the making, Transmit 5 has just been released.

Transmit is the gold standard of file transfer applications with support for a multitude of file transfer protocols and 10 new cloud services. With a refreshed UI and a ton of performance enhancements under the hood, Transmit covers pretty much every file transfer task you could imagine.

In addition, Panic have brought Panic Sync to Transmit for the first time. Panic Sync is a free sync service that allows you to sync your configuration settings seamlessly between your Macs as well as your iOS devices running Transmit and Coda.