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Productivity Utilities

Date: 26th January 2018

Duration: 49:42

Show ref: SCOM0703

In this episode, we'll be taking a look at several utilities that can give your productivity a boost. Most of these applications aren't big enough to warrant their own show, so we've decided to combine them into one for people who are looking to make their work on their Mac a bit more efficient. We'll also show you some workflow examples using these utilities to make working on your Mac a little bit easier as well as more productive.

The full tutorial covers twelve of our favorite productivity utilities:

  • nvALT
  • PopClip
  • Napkin
  • Tapes
  • Dropzone
  • Moom
  • Flux
  • Vitamin-R
  • Bumpr
  • Shush
  • Desktop Curtain
  • Amphetamine

Cloud Outliner

Date: 5th January 2018

Duration: 40:57

Show ref: SCOM0697

Cloud Outliner is an inexpensive and yet powerful outlining app for the Mac, iPad, iPhone and iPod touch. Cloud Outliner is available through the Mac App Store or through Setapp. Outlines are stored within Cloud Outliner and can be synced across devices through iCloud (App Store version only), Evernote, or through Cloud Outliner's free syncing service.

The Mac app includes easily-discoverable menus, handy menu bar buttons or a vast array of keyboard shortcuts. The choice is yours on how to interact with Cloud Outliner.

The iOS apps include full functionality for editing outlines from the Mac app and use intuitive gestures for manipulating outline content.

Tip - Gladys

Date: 26th December 2017

Duration: 08:43

Show ref: SCOM0694

Drag & Drop is great on iOS 11, but sometimes it can be difficult to drag to an application that's not immediately available. If you're dextrous, it's doable, but more often than not it can be quite troublesome.

Wouldn't it be great to just drag content to a storage area that you can access easily later on?

That's where Gladys comes in!

Gladys is a "shelf" app for all your dragged content. Just drag to Gladys and worry about where to use it later. Build a persistent library of content that you can search or filter, then just drag it out of Gladys when you're working in another application and need that content.

Gladys syncs using iCloud, so you can access your library across all of your iOS devices. It's a very useful and polished utility for iOS.

Keyboard Maestro Update

Date: 22nd December 2017

Duration: 38:31

Show ref: SCOM0693

Keyboard Maestro is an essential productivity app that provides you with a a simple user interface to automate just about any action on your Mac. Version 8 brings a bunch of new features to help you take your automation game to the next level - even if you've never written a single line of scripting code in your life. This update is focused on making the creation of macros as easy as possible, making it quicker than ever to automate common functions so you can start saving time on your Mac today.

The full tutorial covers:

Set up a Hyper Key to make hotkey triggers more convenient Gesture-based triggers iMessage actions Drag-and-Drop editing Idle triggers Cron triggers Prompt with List actions Macro palettes on the Touch Bar and much more!

Tip - macOS - Custom Keyboard Shortcuts

Date: 19th December 2017

Duration: 06:06

Show ref: SCOM0692

Most people know that the keys to enhanced productivity are the mastery of keyboard shortcuts and a good muscle memory!

But what if your most-used command doesn't have a keyboard shortcut?

Well, the good news is that macOS allows you to add your own keyboard shortcuts, either within a specific application, or for all applications on your Mac.

This tip video walks you through the process of setting up custom keyboard shortcuts.

Tip - AirPrint using Printopia

Date: 12th December 2017

Duration: 08:28

Show ref: SCOM0690

In order to print from your iPad or iPhone, you need an AirPrint-compatible printer connected and configured to use your Wi-Fi network. If you already have a printer connected to your Mac, there's no need to buy a new printer; just use Printopia.

Printopia is an app that automatically converts any printer connected to your Mac into an AirPrint-compatible printer. Extremely easy to set up, it requires no additional software to be installed on your iOS devices. Your printer simply appears as a network printer to all your iOS devices.

Cardhop for macOS

Date: 24th November 2017

Duration: 34:15

Show ref: SCOM0685

Cardhop by Flexibits is a new way to access and update your iCloud contacts.

Beautifully designed with a powerful built-in parsing engine, it's never been easier to create, search for, or update contacts information.

Your contacts are now just a keystroke away and Cardhop allows for all sorts of interactions and actions with your contact data.

Because the application uses your iCloud contacts database, any changes, deletions or additions you make are synchronised with your other devices via iCloud.

MailButler

Date: 17th November 2017

Duration: 46:14

Show ref: SCOM0683

Ever find yourself wanting more from Apple's Mail app? With MailButler, a popular Apple Mail plugin, you may not have to switch to a third-party email client to get the features you're looking for.

In this episode, we'll show you how to supercharge Apple Mail using MailButler so you can:

Snooze emails in your inbox

Create tasks from individual messages

Track whether emails you've sent have been opened

Trigger automatic follow-ups for messages that don't receive a response

Create beautiful email signatures

Do much, much more!

Tip - macOS - PopClip

Date: 31st October 2017

Duration: 06:18

Show ref: SCOM0678

PopClip is one of my go-to apps; I use it multiple times every day!

Although at first glance PopClip looks like a simple utility to speed up copy and paste, it is so much more. With over 160 free extensions, PopClip is a fantastic boon to your productivity, enabling all sorts of workflows between most of your favourite apps.

In this week's tip, I take you through PopClip's basic operation. You should also check out the PopClip extensions page to see just what it's capable of.

SetApp - Productivity Apps

Date: 13th October 2017

Duration: 52:06

Show ref: SCOM0673

Many apps are embracing a subscription-based pricing model, which is great for developers but can cause subscription fatigue for consumers. MacPaw (the developers of CleanMyMac and Gemini) have a different idea: a service that provides developers with a predictable income stream while limiting the number of subscriptions that consumers have to pay for each month.

That service is called SetApp, and it has been described as the "Netflix for quality Mac apps."

Parallels Toolbox

Date: 6th October 2017

Duration: 48:56

Show ref: SCOM0671

Parallels Toolbox is a very unusual application. It's a toolbox that is filled with over 20 tools that each do one thing and do it well. While much of its capability can be accomplished via other utilities, Parallels Toolbox contains them all in one simple interface. It replaces the need for complicated Terminal commands or hard-to-remember keystrokes. Whether it's keeping your Mac awake, finding duplicate files, or making animated GIFs, Parallels Toolbox has got it. (It even works on Windows!)

In this episode, Allison Sheridan will walk you through each tool, and show you how to configure them to get the most out of each one.

Tip - macOS - ScreenFloat

Date: 12th September 2017

Duration: 06:31

Show ref: SCOM0664

A very useful utility for the Mac that allows you to take a partial screen capture and have it float on top of all your windows. Great when you want to capture part of your screen for reference purposes and have it available at all times.

You can also create floating panels or Shots, as the app calls them from files and also from your clipboard.

If you have shots you refer to often (as l do) you can build a library of them in the Shots Browser and create manual or smart collections.

Alternative Email Clients for Mac

Date: 1st September 2017

Duration: 50:09

Show ref: SCOM0661

Apple Mail is a solid app that has pioneered some innovative features over the years (like VIPs and Handoff), but it also has some shortcomings that can make processing your email harder than it has to be. In this episode, we take a look at several third-party email clients for the Mac to take your email management workflow to the next level. Whether you're looking for something with a better user interface or that has more power and flexibility, there are a wealth of options for Mac users. In this video we compare some of our favorites, side by side.

  • The problems with Apple Mail
  • What to look for in a third-party email client
  • Airmail
  • Postbox
  • Spark
  • MailMate
  • Mailplane
  • Newton
  • Side-by-side comparison

Tip - Picatext

Date: 22nd August 2017

Duration: 04:00

Show ref: SCOM0658

You know the frustration: you go to select some text on your Mac to copy and paste and it isn't selectable!

Picatext is a great little utility that allows you to capture text you never thought could be highlighted. Just select the area on screen that your want to capture and Picatext (using OCR) converts the text into selectable text, it's like magic.

You can extract text from images, too!

Check out this week's tip video to see it in action.

Alfred 3 Workflows - Part 2

Date: 4th August 2017

Duration: 41:20

Show ref: SCOM0653

We're revisiting Alfred 3 to take a closer look at Alfred Workflows. In show 0643, we showed you how to use the basic building blocks to construct your own Alfred workflows.

In this episode, Mike Schmitz will dive deeper into some specific examples of what's possible with Alfred Workflows using several simple scripting examples.

Alfred is a really powerful application, and in this episode Mike shows you how to tie things together and solve common problems on your Mac by using specific workflows. He'll also show you some more complex examples, and point you to some great online resources if you're looking for even more workflows as inspiration.

Transmit 5

Date: 28th July 2017

Duration: 43:24

Show ref: SCOM0651

Over seven years in the making, Transmit 5 has just been released.

Transmit is the gold standard of file transfer applications with support for a multitude of file transfer protocols and 10 new cloud services. With a refreshed UI and a ton of performance enhancements under the hood, Transmit covers pretty much every file transfer task you could imagine.

In addition, Panic have brought Panic Sync to Transmit for the first time. Panic Sync is a free sync service that allows you to sync your configuration settings seamlessly between your Macs as well as your iOS devices running Transmit and Coda.

Tip - Stickies on the Mac

Date: 18th July 2017

Duration: 04:17

Show ref: SCOM0648

Sometimes you really just want to slap a Post-it sticky note on your desktop. Reminders, to-do lists, notes, keyboard shortcuts - anything you want to be reminded about visually.

Well don't clutter up your monitor with bits of paper, clutter up your Desktop with Sticky Notes!

Stickies is a free app supplied with macOS which can be very useful. Create multi-coloured sticky notes containing formatted text or images, and position them where you want. Arrange them, colour-code them and they'll open in the same position each time you open Stickies.

Ninox Database for macOS & iOS

Date: 14th July 2017

Duration: 44:38

Show ref: SCOM0647

Ninox is a simple but elegant database application for the Mac & iOS, that provides a number of pre-made database templates, as well as the option to create your own database from scratch.

Ninox allows you to create your own custom databases for storing all kinds of information, and it does it in an easy to use interface. You can create multiple tables to hold different types of information, import and export information to and from your database, and create forms and reports for analyzing, sharing and printing your database information. It also syncs with iCloud, which lets you take your databases with you no matter what device you are using.

There are two versions of Ninox: Personal and Cloud. The Cloud version provides a web version of the application, that can be accessed by multiple users and requires a subscription.

In this episode, Todd Olthoff covers the Personal version of Ninox Database.

Alfred 3 & Workflows

Date: 30th June 2017

Duration: 51:57

Show ref: SCOM0643

Alfred 3 is a powerful application launcher and general productivity app for the Mac that makes many common actions easier and more efficient. Alfred 3 brought new features and functionality, including a complete revamp of how Alfred handles workflows. Once you understand a few essential principles about how the basic building blocks fit together, Alfred's workflows become much easier to master.

In this episode, we dive deep into Alfred's new workflow format. We'll walk you through some of the example workflows in Alfred, show you how to build your own workflows from scratch, and explain how you can quickly and easily install workflows using online workflow directories.

Things 3

Date: 9th June 2017

Duration: 44:42

Show ref: SCOM0637

Things 3 is the latest update to the popular task management application by Cultured Code, and is is currently receiving rave reviews. So much so that we've been inundated with requests to cover it on ScreenCastsOnline!

Things 3 is available for the Mac, iPhone, and iPad and includes syncing between all three platforms. Redesigned from the ground up, Things 3 has with a brand new UI design, along with many new features and enhancements which we cover in this screencast.

UPDATE: Things 3 has just been awarded an Apple Design Award at WWDC 2017!